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Missouri State offers different options for storing files on the network, depending on your role at the University. The advantage of using network storage is that you can access your files from almost any internet connection.

The steps below are for faculty, staff, and student employees. Missouri State students have several options for free online file storage

With the recent migration to Office 365 for Education, OneDrive for Business will take the place of the Bear1 server. New employees no longer receive Bear1 access and should use OneDrive for Business. There is no set date for the removal of the Bear1 server, but the campus community will receive advance notice before this server goes offline. Employees and departments should begin transferring files from Bear1 to individual and Group OneDrive for Business accounts.

Bear1

Employees on the Springfield campus have access to the Bear1 server, which has two main storage options, one for individual users, and one for departments. Both can be accessed on or off campus, though off-campus users will need to connect using the VPN first.

Step-by-step guide

Departmental Bear1 storage

Academic and administrative departments have access to about 1 GB of storage space for their group to use. To access your department's folder, follow the instructions below, depending on your Operating System:

Windows Vista/7

  1. Click Start
  2. In the text box at the bottom of the start menu, type \\bear1.missouristate.edu\common. Press the Enter key.
  3. Find your department's folder in the list and double-click on it to open it.

Mac OS X

  1. Open the Finder app.
  2. In the Finder options bar at the top of the screen, click Go.
  3. In the Go menu, click Connect to Server.
  4. In box that comes up, type smb://bear1.missouristate.edu/common. Press Connect.
  5. Find your department's folder in the list and double-click on it to open it.

Windows XP

  1. Click Start
  2. Click Run
  3. In the text box in the Run dialog box, type \\bear1.missouristate.edu\common
  4. Press the Enter key.
  5. Find your department's folder in the list and double-click on it to open it.

Linux

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To connect to a network share on boot see these instructions.

Gnome Instructions
  1. Click Places 
  2. Click Connect to Server
  3. Under Service type select Windows share 
    1. Server: bear1.missouristate.edu
    2. Share: common 
    3. Folder: yourDepartment'sFolder 
    4. User Name: yourBearPassLogin 
    5. Domain Name: SGF 
    Optionally, you can add a bookmark and name it appropriately. 
      
  4. Click Connect.
  5. Enter your bearpass login password and choose an appropriate remember option. 
  6. Click Connect.
KDE Instructions
  1. Click the Application Launcher Icon
  2. Click the File Manager (Dolphin) Icon.
  3. Type the following into the location bar. The location bar may not look editable, but after single clicking on it, it should become editable. 
    smb://sgf%5CyourBearPassLogin@bear1.missouristate.edu/common/yourDepartment'sfolder 
  4. There are several things to point out here. The "smb://" is the network sharing protocol we use here at Missouri State. The "sgf%5C" denotes the domain. "yourBearPassLogin" should be where you type in your credentials.
  5. "@bear1.missouristate.edu" is the server name. "/common/yourDepartment'sfolder" is the share name and folder location. 
  6. Press Enter after typing in the above information.


  7. At this point, the authorization dialog will pop up. 
  8. If it asks you for your username type it in the format as shown to the right. Type in your password and click OK.


Personal Bear1 Storage

In addition to the Common folder on Bear1, there is another folder called User, which contains a distinct folder for each employee on campus. This folder is separate from your Bear1\common space, and only you will be able to access it. The folder will be named your Public ID, which is the first part of your email address. Each personal user folder has about 100 MB of storage space.

Windows Vista/7

  1. Click Start
  2. In the text box at the bottom of the start menu, type \\bear1.missouristate.edu\user. Press the Enter key.
  3. Open the folder for the first letter of your name.
  4. Inside that folder, there should be a folder corresponding to your Public ID (such as BBear or BoomerBear). You can open it and move files into it.

Mac OS X

  1. Open the Finder application.
  2. In the Finder options bar at the top of the screen, click Go.
  3. In the Go menu, click Connect to Server.
  4. In box that comes up, type smb://bear1.missouristate.edu/user. Press Connect.
  5. Enter your BearPassLogin and Password to sign in to the server.
  6. Open the folder for the first letter of your name.
  7. Inside that folder, there should be a folder corresponding to your Public ID (such as BBear or BoomerBear). You can open it and move files into it.

Windows XP

  1. Click Start
  2. Click Run
  3. In the text box in the Run dialog box, type \\bear1.missouristate.edu\user. Press the Enter key.
  4. Open the folder that corresponds to the first letter of your BearPass Email.
  5. Open the folder that corresponds to your BearPass Email.

Linux

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To connect to a network share on boot, follow these instructions.

Configure Linux to automatically mount Network Shares

If you have an on campus desktop, you may want to configure your Linux to mount your personal or departmental folder automatically on boot. These instructions will detail how to edit your fstab in order to accomplish this goal.

  1. Edit your fstab in the location /etc/fstab. You will need to edit it with a simple text editor with root or administrative privileges.
  2. Add the following line to your fstab with your information filled in:
    1. //bear1.missouristate.edu/common/yourDeapartment'sFolder /mountpoint cifs defaults,user=sgf%5Cyourbearpasslogin,password=yourpassword 0 0
  3. The "/mountpoint" is the folder where your network share will be linked on your local filesystem. Be sure to edit the share name, folder name, your username, and your password accordingly.
  4. After saving your fstab, run the following command to mount it.
    1. $ mount -a
  5. Assuming your computer is set to connect to the internet on boot, your network share will be automatically mounted on boot.

Add a network storage space as a Favorite in Windows 7/8.1

If you have a network storage space that you visit frequently on Windows 7 or 8.1, you can set it in your File Explorer Favorites for quick access.

  1. Browse to the network location visible using the guides provided above.
  2. In the left hand tree view, right click Favorites
  3. Click Add current location to Favorites.

SharePoint

Some departments have Microsoft SharePoint sites . These spaces can house shared calendars, documents, spreadsheets, PowerPoint presentations, and more. They serve as a place that you can work on files collaboratively; however, now that we have migrated to Office 365 for Education, all departments are able to make Office 365 Groups and utilize the Office 365 portal and OneDrive for Business to collaborate online. 

 


For questions or comments, contact the Computer Services Help Desk
HelpDesk@MissouriState.edu
417-836-5891