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The ePortfolion system is a web-based system: users enter information into forms on web pages that are processed by scripts that run on the ePortfolio web server. When users submit the forms, the information is saved to a database. Some forms allow documents to be uploaded to the server. These will be saved to a file share created just for you on the ePortfolio server. When users look at their ePortfolio in "Presentation View", there are other scripts that run on the server that render web pages into a mini website using their information and files they have uploaded. Rest assured that your ePortfolio is only accessible to you, to faculty and administrators, and to the State Department of Elementary and Secondary Education (only with your permission)--no other students or potential employers will see your portfolio unless you decide to re-publish it to a public web server or to a CD-ROM.

Accessing the ePortfolio system

To log in to your ePortfolio, open a web browser and type the web address of the ePortfolio server or follow this link:

If you are typing the link in, you will want to note that the web server is a secure server and requires the "s" in the protocol (that is, "https" at the beginning). This is different than the majority of web pages on the internet that are not secure sites and it means that any information you submit over the web is encrypted and not readable by others.

Log in with your BearPass Login with @WP or @SGF domain and password as you would for

*This will be the page you will see once you login.

Creating your ePortfolio Profile

Your ePortfolio Profile is where you will write your welcome message and contact information. This is the first thing your evaluators will see.

To edit your profile

  1. In the My ePortfolio menu, select Personal Profile Update
  2. Fill out the boxes with information you want to provide. (Note that putting information here will not change the information in your student records.)
    Attach an appropriate picture of yourself for your evaluators to view. (You must first upload a picture to your ePortfolio.)
  3. Select Update Profile at the bottom of the screen.

Uploading files to the ePortfolio system

To upload the files you need for your ePortfolio

  1. Log in to your ePortfolio.
  2. Look at the table on the left of your screen. Select File Upload (This should be the third item down).
  3. Go to the box for choosing a file. Type in the location of the file you want or search for it with Browse... and open it.
  4. Go to the box below and type in the name you want to use as a hyper-link for the file in your portfolio.
  5. Once you are finished naming, select Upload.

It is recommended to name documents that require a cover sheet Artifact: (description of document) and to name the cover sheets Artifact Cover Sheet: (same description as document). In general, Microsoft Word (.doc) and Adobe Acrobat (.pdf) documents are preferred. Documents in Microsoft Works or WordPerfect format will not display correctly. Save these documents in a different format, such as rich text (.rtf). Don't write file names with symbols in them (@, #, -, etc.). These files won't be able to be viewed.

Linking files to a standard or to a section

After your files have been uploaded, they must be linked in order to be viewed by you or your checkpoint evaluator.

To Link a File

  1. Determine the appropriate standard or section to link the document to:
    • For artifacts that go with a cover sheet, the information is provided on the cover sheet.
    • Other items, such as your resume, philosophy of education, evaluations, etc., go into sections named after them (evaluations go into Evaluation.0.00, for example).
  2. In the My ePortfolio menu, select Linking Tool.
  3. In the Artifacts on file drop-down menu, choose the file you want to link to.
  4. In the Quality Indicators drop-down menu, select the section you want to link the file to.
  5. Click Add Artifact.
  1. Go to the Linking Tool like above.
  2. In the drop-down menu, select the quality indicator you want to remove a link from.
  3. Under the Artifacts for (Quality Indicator) box, select the file whose link you want to delete.
  4. Click Remove.



    Removing a link doesn't actually get rid of the file, only the link to the file.

Adding to or editing your clinical placement log

The Clinical Log is where you will put all of your records concerning:

  • Early Field Experiences
  • School Experiences
  • Other Experiences
  • Student Teaching

To add an entry

  1. Select either Create Clinical Log Entry in the My ePortfolio menu or View orUpdate Clinical Log in the left navigation pane. 
  2. Fill out the form and attach a reflection file at the bottom, if your teacher requires it.
  3. Select Add Log Record

To edit an entry

  1. Select View Clinical Log in either the My ePortfolio menu or in the left navigation pane. 
  2. Choose which entry you want and select the bubble under Change (or select the bubble under Delete if you simply want to delete the entry). 
  3. Make the changes you want and select Update Clinical Practice Log.


The Showcase section

The Showcase section is an optional area for students where they can display items concerning their experiences in the professional education program. This will also be used to show mastery of professional standards and the Conceptual Framework general outcomes.

  • To display something in Showcase simply upload the file you want to display, and then link the artifact to Showcase.0.00. See EPortfolio: Uploading files to the system and EPortfolio: Linking files to a standard or to a section.

The Evaluation section

The Evaluation section is where you will link all of your student teaching evaluations as well as evaluations by the cooperating teacher and the University supervisor of all placements in the student teaching semester.

  • To display something in Field Evaluations, upload the evaluation you want to display, and then link the evaluation to Evaluation.0.00. See EPortfolio: Uploading files to the system and EPortfolio: Linking files to a standard or to a section.

Previewing your portfolio

You should always double-check your ePortfolio before a checkpoint evaluation to confirm that all your links are working correctly. You can view it the same way your checkpoint evaluator views it when reviewing your ePortfolio. To do this:

  1. Select the link labeled Presentation Portfolio on the navigation bar. Your Presentation ePortfolio should open.
  2. Select Site Map, and then click the box of the section you want to preview.
  3. Check to see that your links are working by clicking them one at a time.

If everything has been done properly, the server will prompt you to open or save the document that is the target of the hyperlink.

If your document does not open, or you see a 404 Page not found error, then you will need to correct the problem. The most common cause of this problem is that you have included a symbol in the file name of the uploaded document.

Also, your uploaded files must be in a file format that is viewable from a campus computer. The failsafe plan is to save everything in Adobe Portable Document Format (as PDF files), but Microsoft Office file formats are also acceptable. If you are using other software, such as WordPerfect or Appleworks , convert these documents to a compatible MS Office type or PDF. Be aware that your hyperlinks might work on your computer if you have used a file format compatible with software on your machine, but they might not work on a campus computer that does not have the same software. when in doubt, check your links on a campus computer.

If you are previewing your links in the MoSTEP or Specialty area sections, and you choose to open a document when prompted, then you should be advised that each link clicked opens in a new window. You should close the window after previewing before moving to the next hyperlinked document. If you leave a document open and click on the link again, the window for that document may not come to the top of all open windows and you may have to look at the taskbar and click over to the window there to get it to come to the front.

Saving files in Adobe Portable Document Format (PDF)

If you want to use a consistent format for all the files you upload or significantly reduce the space those files are using on your ePortfolio, it's extremely helpful to convert your files into PDF.

To convert ePortfolio files to PDF

  1. Open the file you want to convert.
  2. Go to File and select Print.
  3. Select Adobe PDF as the printer name and click OK.
  4. Choose a place to save your document and click Save.

There will be a new file identical to the first saved in PDF. Note that this will not delete the original file, it will make a new file with the same content in PDF.

Downloading your ePortfolio (to save to a CDROM)

There are several good reasons to download your ePortfolio from the server.

  • You may elect to use your ePortfolio as a job search tool, kind of like an electronic business card. Putting your portfolio on a CDROM makes it portable and distributable.
  • You may someday end up moving to another state and that state's Department of Education may ask to view your portfolio in order to see if Missouri requirements align to their requirements. Once you have graduated, your ePortfolio will remain on our system, but you will not be able to access it.
  • You may want to use your portfolio as the foundation for a professional portfolio that ou develop as a teacher. Some schools require this.
  • You may want to simply access your files that you have uploaded.
  • You may want to publish your ePortfolio to a publicly accessible web site.

Keep in mind that the version of the ePortfolio that you save to some location other than the sever is easily edited; you may want to customize versions for different potentially employers or other audiences. Also, you have much more storage space on a CD than on the server, which gives you an opportunity to add additional items too large to fit in your quota, like teaching video, teaching resources you may want to save with your artifacts, additional showcase items, etc.

To Download and extract your ePortfolio



These steps work only on a Windows PC--if you have a Mac, please call the lab and we will make a CD for you.


  1. Log onto the ePortfolio server.
  2. Follow the ePortfolio download link that is in the left-hand navigation bar or use the link at the bottom of the main menu of student functions. 

  3. Click on the Download button at the bottom of the screen and choose to SAVE the file to your desktop (or elsewhere). Note the name of the file so you can find it (this will be in the format: YourBearPassLogin-portfolio.exe).

  4. Locate the file (it will have a lightening bolt icon) and double-click it. If you are presented with a Open File - Security Warning, click the Run button.
  5. When the self-extractor program window opens, click the Browse button and scroll up and select desktop Desktop (or elsewhere) as in these two images.

  6. Select the UNZIP button in the upper right hand corner of the pop-up box.
  7. Once the files are unzipped, click the Close button. If you elected to unzip to your desktop, there should now be a folder and two files located there. The folder will be lableled My Portfolio.

To burn your portfolio to a CD

You could publish the contents of this folder to the web by dragging and dropping the folder into, say, a web folder that you created on the student web server by following the instructions on Web Services website for creating a personal website. Or you could burn your portfolio to a CD. You can make your CD an "autostart" CD by burning the entire folder along with the two files that you unzipped to your desktop in the previous steps. In MS Windows XP, these are the steps using Windows XP built in CD burning capability (you, of course, could use your favorite CD burning software as well):

  1. Place a blank CD in your computer's CD (or DVD) burner.
  2. Windows may ask you what you want to do with the blank disk you inserted. If so, choose to Open a Writeable CD Folder. Otherwise, double-click on My Computer, and then double-click on the drive letter of your burner. This should open to a blank window if you loaded a blank CD.
  3. You may have to click on the title bar of this window and move it out of the way to view your My Portfoliofolder and the two files on your desktop. When you are able to see the folder and two files, click and hold down the mouse button to drag them into the blank CD window. You can drag the three items individually or you can draw a box around all the items with your mouse to select all three, and then click and hold on any one of them to drag all to your black CD window.
  4. When all three items (the folder and two files) are in the CD window, right-click in the CD window in an empty area and choose the option labled Write these files to CD. It's probably a good idea to give the CD a name using your own name.

Checkpoint Information

The performance criteria for your ePortfolio is measured in a sequence of three checkpoints. To view what is required of you at these checkpoints, follow one of these:

1. Go to the web site through ePortfolio:

2. Select Portfolio Preparation in the My ePortfolio Menu.

3. Select Checkpoints.

- or -

4. Go to the web site directly by clicking here.

A scoring guide for the MoSTEOP standards should be near the top of the page and scoring guides for your specialty area's standards are available from individual departments

Previewing and testing your Presentation ePortfolio

One of the most important things about ePortfolio is being able to check out what the teacher will actually see. In order to do this go to Presentation ePortfolio Site Map. Then just click on the area you want to preview and you will be directed to either the document or a link to it. Always check to see that your links are working in order to make sure that everything has been done properly. If everything is okay you should be able to preview your documents.

Needed ePortfolio information

  • Linking artifacts within a cover sheet or standards paper
  • Troubleshooting
  • Converting hard copy to electronic


For questions or comments, contact the Computer Services Help Desk