This page reviews how to read a Degree Works Degree Audit
Looking at Your Degree Audit
When you run the degree audit, you will see two tabs on the left, “Audits” and “Plans.” This section will look at “Audits.”
Top Buttons, Boxes, and Links
If changes have been made to the student’s schedule, or received a grade change since the previous day that is not showing on the degree audit, click this button
Save as PDF
This button allows you to save the audit as a PDF for your records. Previous audits are deleted each time a new degree audit is generated.
By unchecking this box, classes that you are currently taking will not show on your audit. It is checked by default.
By unchecking this box, classes that you have registered for in a future semester will not show on your audit. It is checked by default.
This link will take you to a chronological list of all the classes similar to an unofficial transcript.
This link will take you to the GPA calculator page at http://www.missouristate.edu/registrar/GPACalculator.asp
Under the top buttons, before the student information, you will find the legend. This lists symbols that are used throughout the audit.
The green checkmark is shown before a requirement if it is complete
A red box is shown before a requirement if it is not complete
A blue single squiggle is shown before a requirement if it using registered classes to be completed
A blue double squiggle is shown if the requirement is not met, and requires advisor attention as a defined course need is not listed. A common example is an unmet GPA requirement.
A “T” is listed before a grade that is on a transfer class
A “@” is a placeholder like a wildcard that allows you take a class of any number in a given discipline.
The next box list information about the student.
Student – The student’s name. Clicking on the link will allow the advisor to email the student.
ID – The student’s BearPass number
Classification – Freshman, Sophomore, Junior, Senior, Graduate
Advisor – The student’s advisor. Clicking on the link will allow the student to email the advisor
MSU Cumulative GPA – The student’s GPA on all classes completed at Missouri State (undergraduate or graduate as applicable to the degree audit)
Combined Cumulative GPA – The student’s GPA on all classes both Missouri State and transfer (undergraduate or graduate as applicable to the degree audit)
Level – Undergraduate or Graduate
Degree – The degree the student is pursuing (BA, BS, MS, MBA etc.). If a student is pursing multiple degrees, each degree is a separate degree audit. You can toggle between degrees at the top of the screen.
College – The college of the student’s primary major on this audit
Program – The program(s) or major(s) the student is pursuing
Minor – The minor(s) the student is pursing if applicable
Holds – Displays any holds that prevents the student from registering. Clicking the hold code will take you to the University’s holds explanation page which explains the meaning of each hold and provides contact information if the student has questions about the hold.
This shows the percentage of checkboxes completed on the degree audit.
Body of the Degree Audit
Each section of the degree audit is called a block. Each block is separated by a maroon band. Once everything in the block is complete, the red “not complete” box in the band will get a green “complete” checkmark.
General Order of the Blocks – This can vary
- Degree Block
- Major Block
- Admission Block (If applicable)
- Other Blocks (If applicable – COB globalization and Upper Division GPA, Secondary Education Requirement, etc.)
- Minor Block (If applicable)
- Bachelor of Arts Requirements (If applicable)
- Audited, Dropped, Failed, and Repeated Courses
- In-Progress Courses
- Not Counted Courses
- Honors College Requirements (If applicable)
The first block you see is the “Degree” block. This block lists university requirements. These requirements include:
- 120 minimum hours. If not yet met, the “Still needed” advice will show a count of your current hours completed.
- 40 hours of upper division (300 level or higher). If not yet met, the “Still needed” advice will show a count of your current hours completed.
- Residence requirement. If not yet met, the “Still needed” advice will show a count of your current hours completed. Complete a minimum of 30 hours of courses as well as 20 out of the last 30 hours in courses administered by the Springfield Campus.
- 2.00 Missouri State Cumulative GPA (Classes completed at Missouri State University)
- 2.00 Combined GPA (All classes both at Missouri state and transfer)
- Completion of a Major. If not yet met, the “Still needed” advice will show a link to that portion of the audit.
- Missouri Constitution. If not yet met, the “Still needed” advice will give advice on completing the requirement.
- University Exit Exam. If not yet met, the “Still needed” advice will give advice, including a link, to the University Exit Exam web site.
This block may have other requirements that are unique to your degree or major. These requirements can include:
- Bachelor of Arts requirements
- Admission requirements
- College of Business additional requirements
- Completion of a minor (if required)
This block lists the general education requirements for the student. This may be the new general education (implemented in fall 2014) or the old general education (implemented in 1997). The catalog term is displayed in the right side of the header.
This block includes all requirements for your major. All majors require a minimum of 12 hours of upper division (300 level or above) credits completed through the Springfield campus. Majors also require at least a 2.00 GPA on all coursework completed as part of the major. Some majors require a GPA higher than 2.00. This will be listed in the body of major.
Admission Requirements Block
Some majors have admission requirements for the majors. This is not applicable to all majors.
Some majors require a minor. Any student, regardless of major, may pursue a minor. As with majors, there is a residency and GPA requirement. Minors require completion of six upper division (300 level or above) credits completed through the Springfield campus. Minors also require a 2.00 GPA on all course work completed as part of the minor. Some minors require a GPA higher than 2.00. This will be listed in the body of major.
Bachelor of Arts Requirement – Fine Arts
If a student is pursuing a Bachelor of Arts degree, there are additional Bachelor of Arts requirements. These requirements are broken into two parts. The first part is the Fine Arts section. Some of these classes may be listed in General Education, but cannot be double counted in both blocks. If you wish to switch a course from BA Fine Arts to General Education or vice versa, contact the Office of the Registrar for assistance.
Bachelor of Arts Degree Requirements – Other
Students pursuing a Bachelor of Arts Degree must complete these additional classes. Some of these classes may be listed in General Education as well, but can be double counted with both blocks.
Additional courses are courses that are not used to fulfill any requirements on the degree audit other than the 120 minimum credit hour or 40 hour upper division counts.
Audited, Dropped, Failed, Repeated Courses
These are courses that:
- Have a “V” grade because they were audited
- Have a “W” grade because they were dropped
- Have a “F” grade because they were failed
- Have no credit because they were repeated (originally passed or failed)
These are courses that are in progress for the current semester and registered for upcoming semesters.
These are courses that are not being counted in the audit. This includes tracking course and courses that are not allowed to count toward a degree.
Honors College (if applicable)
If the student is in the Honors College, requirements will be listed here. These classes are not required to be completed for the student to graduate. These requirements are only required if the student wants to graduate with the designation “in the Honors College” on their record. These requirements are listed based on attributes and/or test score coding on the student’s record.