To transfer money between three or more FOAPALs in Self-Service Banner (SSB) Finance

1. On the My Missouri State Portal, from the Work Resources tab, navigate to the Budgets Channel.

2. Click Budget Transfer.

3. At the top of the screen, select the Finance tab.

4. Select Multiple Line Budget Transfer.

NOTE You can only transfer money between FOAPALs over which you have authority. If you need to transfer money to or from a FOAPAL outside your authority, contact your Budget Officer, who will perform this transaction.

Retrieving a Saved Template

If you have already saved a template and wish to retrieve it to base your new multiple line budget transfer transaction upon, you will select the template name from the Use Template dropdown and click "Retrieve". This will populate the input fields with saved template information.

Creating a New Multiple Line Budget Transfer Transaction

The Transaction Date automatically pre-populates with today's date.

The Journal Type is pre-populated with "BD4 (Temporary Budget Adjustment for SSB)". This is the only journal type currently allowable in Self-Service Banner (SSB) Finance.

The Document Amount reflects the amount of money to be transferred between the specified FOAPALs. It is necessary to double the amount you will be transferring, since Self-Service Banner (SSB) Finance calculates the Document Amount by adding the amount removed from source FOAPAL(s) plus the amount added into the destination FOAPAL(s).

Accounting Information

Enter the source, or From, and destination, or To, FOAPALs. Enter an uppercase "U" in Chart; leave Index, Activity, and Location blank, and fill in the Fund, Organization, Account, and Program with your appropriate information.

Be sure to select the appropriate option in the D/C column; a minus sign (" - ") indicates that the account will be debited by the amount you specified for that FOAPAL, and a plus sign (" + ") indicates that the account will be credited the amount you specified for that FOAPAL.

Fill in a short Description and select the Budget Period during which you wish the transaction to be applicable. Remember, Budget Period 01 refers to July, 02 to August, and so on.

Save as Template

If you wish to save this transaction for later use, enter a name in the Save as Template input box. Do not click the Shared checkbox.

Submit the Budget Transfer

When you are ready to submit the transaction, click the "Complete" button. The screen will display a Journal Number for the transaction that can be viewed in the View Documents option of the Self-Service Banner (SSB) Finance Main Menu.