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This page is no longer being updated. Please refer to the Knowledge Base to view the most updated information.

Students and employees may use the Update Chosen Name link found on the Profile tab of MyMissouriState to provide a chosen name.  When provided, chosen names are used in University business where technically feasibly and where a legal name is not required.  Additional information can be found on the Student Chosen Name Information page or the Employee Chosen Name Information page.

Systems Using Chosen Name

The following departments / processes / systems have been updated to use chosen names or work is in progress:

Department / Processes / SystemsCommentsDate


  • Advising (Advisee List, Advising Notes and Releases)
  • Class List
  • Enrollment Verification
  • Diploma / Graduation / Commencement reports and documents
  • Dean's List

Computer Services

Student and Faculty Names will use chosen on all Registrar systems listed

BearPass Email and Windows Live IDs will not automatically change.

 For email address changes, please contact User Support at

May 2017

Residence Life

  • Roommate Assignment


  • Registration Status
  • Campus Wide Grade Reports (Academic Standing, Honor Roll)

Computer Services

  • BearPass Card

Currently, to use chosen name on BearPass cards, the BearPass Card staff must be notified of chosen name.

July 2017

Human Resources

  • My Learning Connection / Cornerstone LMS

Dean of Students

  • Campus Judicial

Residence Life

  • Resident Profile (RMS)
  • All Argos and internal reports

August 2017


  • Faculty Self Service

September 2017

Computer Services

In conjunction with Luminus upgrade to version 5.

January 2018

Career Services

  • JobTracks
In conjunction with upgrade from CSO to GLCC.March 2018

Human Resources

  • Employee Directory (People Search)
  • HR Org Chart by Supervisor
  • Service Award List
  • Retiree List (used for Service Awards)

Only applies to employees / student employees

Spring 2018

Computer Services

General Self Service including email address, telephones, mailing address, emergency contact information/update page.

August 2019
In Development


  • Student Self-Service Profile
  • Advising Student Profile
  • Campus Wide Course Reports

Delivery pushed back from July 2017 due to technical delay associated with Banner 9 upgrade - hoping for summer 2018.

Taylor Health Center
  • Legal name will be maintained.
  • First chosen name entered will be sent to Taylor's health information system as an alternate name if an alternate name hasn't already been entered in their system.
  • Subsequent changes to chosen names will NOT migrate to Taylor but persons can notify Taylor staff of changes.
Human Resources
  • BearPAF
  • Employee Directory report
  • Employee Fee Waiver (credit and noncredit)
  • Raise Notifications

Systems To Be Assessed

The following departments / processes / systems will be reviewed for use of chosen names where technically feasible and where legal name is not required.

DepartmentProcesses / SystemsComments
Computer Services
Residence Life
  • Meal Plans (Blackboard Transact)
  • Room Change Request
  • Autodesk

Dean of Students
  • Student Success (Sexual Assault Awareness Training)
  • Campus Link
  • Student Elections

  • Student Information Menu Search
  • Transcripts (Official, Unofficial, Continuing Education)
  • Reverse Transfer
  • Degree Audit
  • Drop with a Hold workflow
  • DG/DX Hold workflow
  • Refund and Drop workflow

  • Student Booklist
  • Point of Sale / Ratex
  • eCommerce / eRatex

Foster Recreation Center

  • TutorTrac

Disability Resource Center
  • Letter Generation

International Services

Systems Required to Use Only Legal Name

The following departments / processes / systems will continue to use legal name only:

DepartmentProcesses / SystemsComments
Financial AidAll financial aid documentation and systems
Human Resources
  • IRS Forms
  • Benefits (Benefit Platform, Med-Pay, MOSERS, Cafeteria Plan, CARO, CURP, Health Risk Appraisal, Shared Leave Pool)
  • Onboarding (Background Check Provider, Employment Verification - HR)
  • Leave Report

PayrollAll payroll systems and reports, including pay stubs, W2, and W2C
Student Employment
  • Employment Verification

International Services

Questions and Concerns

To have systems added to the list for assessment, please contact Amie Squibb, Enrollment Services Systems Coordinator.

Questions and concerns about individual systems may be directed to the Office of the Registrar (Students) or the Office of Human Resources (Employees).

For questions or comments, contact the Computer Services Help Desk