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This is a review of the different types of student exceptions that can be utilized in Degree Works. For instructions on how to enter exceptions into Degree Works, please visit the “How To Enter Student Exceptions in Degree Works” page.

Force Complete

This exception is used when you have no specific action you desire to take such as substituting or waiving a course. This is a way to tell Degree Works that a requirement should be marked as okay without any additional action. It is a very powerful exception and should be among the least used exceptions. Since there is no action to take, the only information to enter is a description of why you are forcing the requirement to be complete. A description explaining the location of the action and describing the action should be included.

Substitute

This exception is used when you wish to remove one course from a requirement and replace it with a different course. The “Replace” fields must have the course subject code and number typed in while the “With” subject and number fields can be filled in by clicking on the course within the degree audit or by typing the subject and number.  The second line “With” field can be used to provide additional qualifiers to the substitution. Additional qualifiers are optional and can be left blank if not needed. A description explaining the location of the action and describing the action should be included.

Also Allow

This exception is used to add a course to a requirement list. For example, if there are five acceptable courses to pick from and you wish to add a sixth course, and it does not matter which of the six courses the student takes, you would use this exception. This type of exception should also be used when a student has a course in progress, has not taken a course yet, or incomplete grade.  The “Allow” subject and number field can be filled in by clicking on the course within the degree audit or by typing the subject and number.  The second line “With” field can be used to provide additional qualifiers to the substitution. Additional qualifiers are optional and can be left blank if not needed. A description explaining the location of the action and describing the action should be included.

Apply Here

This exception is used to absolutely assign a specific course to a requirement. Examples where this could be used is when pass/not-pass is not allowed but you want to apply a pass course any way. Another example is when a course can fill multiple requirements but cannot be shared, so you wish to move a course from one place to the other. Only use this exception when the course has a final grade.  The “Apply” subject and number fields can be filled in by clicking on the course within the degree audit or by typing the subject and number.  The second line “With” fields can be used to provide additional qualifiers to the substitution. If a student receives an F grade in a class, it will still apply using this exception.  It is a good idea to use the "With" fields "With" "DW Grade Number" "equal to or greater than" "1.0."  (1.0 is the same as a grade of D)  A description explaining the location of the action and describing the action should be included.

Remove Course and/or Change the Limit

This exception has multiple functions. The first function is the ability to remove a course from a list. This is another alternative available to maneuver courses to a desired location on the degree audit. The “Remove” subject and number fields can be filled in by clicking on the course within the degree audit or by typing the subject and number. Make sure to change the limit.  If the number of classes is not changed, the course will be removed, but a course will be required.  In other words, a student will be required to take a course, but no course will be listed.

The second function is the ability to change the number of credits or classes in a requirement. This includes both raising and lowering a limit. Raising could be used when a department wishes to have additional courses pulled into a major/minor for inclusion in the requirement in order to allow for the improvement of major/minor GPA. In these cases, it may need to be paired with an “Also Allow” or “Apply Here” exception.

In either function, a description explaining the location of the action and describing the action should be included.

Substituting Two Classes for One Class

If you want to sub two classes for one class, it takes three exceptions:

  • Substitute the first class for the required class on the audit (Substitution Exception)
  • Change the number of classes required to increase the limit by 1 (Remove Course and/or Change the Limit Exception)
  • Insert the second class (Apply Here Exception)

After these three steps run a new audit to make sure the two new classes are applying.

Substituting One Class for Two

If you want to sub one class for two, it takes two exceptions:

  • Substitute the class for one of the required classes on the audit (Substitution Exception)
  • Change the number of classes required to decrease the limit by 1 (Remove Course and/or Change the Limit Exception)
  • Remove the course (This can be done at the same time as changing the limit)

After these steps are complete, run a new audit to make sure the new class is applied and the former classes are removed.


For questions or comments, contact the Computer Services Help Desk
HelpDesk@MissouriState.edu
417-836-5891