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This page is no longer being updated. Please refer to the Knowledge Base to view the most updated information.

If pages of a document are scanned with sensitive information, such as the Social Security Number, it should be removed.  This can be done by using a redaction to hide the information on the image and then saving the image as a new version - any annotations and redactions are made a permanent part of the image.  The full process requires that the user have the ability to annotate and redact, create pages and delete pages.  Each page of a document must be done individually.

This functionality is NOT available for images in batch.  Images must already be indexed to a document before they can be permanently redacted.

Step-by-step guide

  1. Open the image for viewing.  Using the Annotation Toolbar, select the Freehanddrawing tool and the Redaction button.  Mark over the information that needs to be removed from the image. 
    • This can be done using any of the drawing tools except for the highlighter.  If using a shape, make sure to also use the Fill button. 
  2. Save the annotations using the Save button in the Annotation Toolbar
  3. Go to the Page Menu and select New Version -> Current View.  The redaction will turn black as it is made part of the image.  "Version 2 of 2" will display at the bottom of the screen, just below the image. 
  4. To remove the first version (that contains the non-permanet redaction), go to thePage Menu button and select Purge Version.  This will remove all versions except for the last. 
    • In the rare instance that other versions exist that need to be saved, do not use the Purge Version option.  Instead, navigate to the version that needs to be removed and select Delete Version from the Page Menu.  
  5. Repeat for all pages in the document that contain sensitive information.

For questions or comments, contact the Computer Services Help Desk