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Reserved seats are a tool that can be used to hold seats for a certain group of students. However, reserved seats CANNOT be taken off once registration in the class has started.

Criteria

Reserved seats can be reserved based on a number of criteria. Here are the fields that can be used most effectively. The options listed are not an all-inclusive list:

  • Campus – the location where a student takes his or her classes
    • C-China
    • D-Nevada (Crowder College)
    • E-Evening College Plus
    • G-Mountain Grove
    • J-Joplin
    • L-Lebanon
    • N-Neosho (Crowder College)
    • O-Miami
    • R-El Reno
    • S-Springfield
    • W-West Plains
    • X-Online
  • College – the college of the University the department is associated with
    • AG-School of Agriculture
    • AL-Arts & Letters
    • BU-Business
    • ED-Education
    • HH-Health and Human Services
    • HP-Humanities and Public Affairs
  • Program – this field includes the student's major, degree, and campus
    • GEBU-BS – general business day student
    • GEBU-BS-C – general business China campus
    • GEBU-BS-E – general business evening student
    • GEBU-BS-W – general business West Plains
    • GEBU-BS-X – general business Online
  • Field of Study code – this field includes only the student's major information. Using this field will allow anyone with a major to get in, regardless of delivery method or campus
    • GEBU – general business
  • Department – the department the class is reserved for
    • AC-Accountancy
    • AR-Art and Design
    • BI-Biology
    • CH-Chemistry
  • Curricula (Should choose "Any")
  • Class – the class of the students you are wanting to reserve for
    • FR – Freshman
    • JR – Junior
    • SO – Sophmore
    • SR – Senior
  • Attribute – Attributes are special codes set up for special groups of students
    • XCMB – Combination Evening & Online
    • XEVE – Evening Classes/Programs
    • XECP – Evening College Plus
    • XONL – Online Classes/Programs

Unless there are special circumstances, these fields should not be used:

  • Level (undergraduate, graduate)
  • Degree (Bachelor of Science, Bachelor of Arts, Bachelor of Applied Science, Bachelor of Fine Arts, Bachelor of Music, Bachelor of Nursing, Bachelor of Social Work, Master of Science, Master of Arts, Specialist in Education, Master of Arts in Teaching)
  • Field of Study Type
  • Cohort
  • Admission Term
  • Matriculation Term
  • Graduation Term


Some of these criteria will be used more than others. Determine what criteria you are going to use to set up the reserved seats and how many seats will be reserved for each group before you start.

Step-by-step guide

Building the Class

Build the class on SSASECT as normal. See the document titled "Banner 8 Schedule Building Guide." On the "Section Enrollment Information" tab, enter the total number of students you want to enroll in the class. This includes reserved seats and open enrollment seats.

Setting up Reserved Seats

  1. Open SSASECT. Enter the term and CRN for the course you want to add reserved seats to.
  2. Click on the Section Enrollment Information tab. On this tab, in the Maximum field, you should see the total number of seats for the section.
  3. Click on the Reserved Seats tab.


  4. The first line is highlighted. This line represents the number of seats that will be open to the general population after the reserved seats are taken out. In the Reserved Maximum field, enter the number of seats that will be left open after all reserved seats are taken.
    1. This can be set to "0" if the entire section should be reserved
    2. Banner will not allow you enter any other fields on this line
       
  5. Arrow down to the next line using your keyboard.
  6. Enter the criteria for the group of students that you want to reserve seats for. See the section titled "Criteria." You can enter as many or as few criteria as desired on one line. However, students must meet all criteria to fill these reserved seats.
  7. In the Reserved Maximum field, enter the number of students who will be allowed to register in the course who meet the entered criteria.
  8. Click on the checkbox next to Overflow. If this box is not checked, additional students meeting the criteria will not be allowed take the open seats. For example, if the seats are reserved for 10 freshmen, the system will allow 10 freshmen to register in the class taking the reserved seats. If the Overflow box is not checked, it will not allow any other freshman to enter the class at all. If the Overflow box is checked, it will allow other freshman to register in the open seats.
  9. Save.
  10. The numbers entered in the Reserved Maximum fields added together should equal the total entered on the Enrollment Details tab. If it doesn't, you will get an error warning.
  11. Here is an example: 

Removing Reserved Seats

NOTE: Reserved seats can only be removed prior to students registering. After students are registered, reserved seats CANNOT be removed.

  1. Open SSASECT.
  2. Click on the Section Enrollment Information tab.
  3. Click on the Reserved Seats tab.
  4. Click on the Delete Reserved Seats button in the lower right hand corner.
  5. Click Yes on the pop-up box to confirm you want to delete the reserved seats.

Other Information

  • After students have registered, you can change the number of reserved seats and open seats. You cannot remove them completely
  • When using the Field of Study Code or Program fields, you must choose Any in the Curricula field
  • If a student tries to register after open seats are filled and they do not meet the reserve criteria, they will get a message that states "The remaining seats are reserved by the offering department. Contact department."
  • If a student gets the above message, and you want to let them in, give them a closed level override (DEPT-CLOSE or INST-CLOSE)

Possible Scenarios (Can be adjusted to meet your needs)

(These scenarios assume a class of 24 students.)

I want to reserve half of this class for online students

First Line 
Open Enrollment

Seats 
12

 

 

Second Line 
Reserved Seats

Seats 
12

Campus 
X

Overflow 
checked



I want to reserve the entire class for accounting majors (ACCT)

First Line 
Open Enrollment

Seats
0

 

 

 

 

Second Line 
Reserved Seats

Seats
24

Field of Study Type 
MAJOR

Field of Study Code 
ACCT

Curricula
Any

Overflow
checked



I want to reserve 10 seats for evening students.

First Line 
Open Enrollment

Seats 
14

 

 

Second Line 
Reserved Seats

Seats 
10

Attribute 
XECP

Overflow 
checked



I want to reserve 5 seats for students who are admitted and 5 seats who are pre-majors

First Line 
Open Enrollment

Seats 
14

 

 

 

Second Line 
Reserved Seats for admitted

Seats 
5

Program 
PSYC-BS

Curricula 
Any

Overflow 
checked

Third Line 
Reserved Seats for pre-majors

Seats 
5

Program 
PSYC-BS-PRE

Curricula 
Any

Overflow 
checked




I want to reserve all the seats for the chemistry department

First Line 
Open Enrollment

Seats 
0

 

 

Second Line 
Reserved Seats

Seats 
24

Department 
CH

Overflow 
checked



I want to reserve half the seats for political science majors

First Line 
Open Enrollment

Seats 
12

 

 

Second Line 
Reserved Seats

Seats 
12

Program 
POLN-BS

Overflow 
checked

 


For questions or comments, contact the Computer Services Help Desk
HelpDesk@MissouriState.edu
417-836-5891