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Forms is a web-based application that allows you to create surveys, quizzes and polls, and easily see results as they come in.  When you create a form, you can invite others to respond to it using any web browser, even on mobile devices.  Once results are submitted you can use built-in analytics to evaluate responses.   

Step-by-step guide

How to Access Microsoft Forms

  1. First, login to the Office 365 Portal  
  2. Find the Forms icon, either on the main screen or in the waffle menu at the top left of the page.  
  3. Click the Forms icon to open the application. 
    Microsoft Forms icon

  4. Under My Forms, click New Form to create your form. 
    Create a new form icon

  5. Name your form and enter an optional subtitle for it. 
    Name your form and enter description

    1. You can add a custom photo to your form, such as a logo, by clicking the media icon to the right of the title box. 
      Adding an image icon

Your form is saved automatically while you are creating it. You can leave and come back to edit the form at any time.

How to Add Questions to a Form

  1. Click Add Question to add a new question in the form.   
    click on the add new question button

  2. You can choose between Choice, Text, Rating or Date questions.  

    Choose a format or type of question to use

    1. The Choice option is for multiple choice questions. Enter your question followed by the answer choices.
    2. You can add more choices by clicking Add Option. You can also click Add “Other” option to add a choice that displays the text “Other." 
      to add additional options click on add other option

    3. Click the ellipses button (…) and then click Shuffle options to shuffle the choices. 

      Some Choice questions will trigger auto suggestions, such as “Yes,” “No,” and “Maybe.” Simply click on the autosuggestion to add it your answer list. 

    4. Text questions allow respondents to typer their own answer to your question. Select the Long Answer option at the bottom of the question if you want a larger text box displayed.  
    5. Rating questions allow respondents to choose between a five to ten rating, symbolized by either numbers or stars, in response to your question. 
    6. Date questions allow respondents to choose a calendar date as their answer to your question.
    7. The ellipsis button (…) at the end of the question types allows you to select Ranking, Likert, or Net Promoter Score® questions
       
             
      1. Ranking questions allow respondents to rank the given answers in a specific order.
      2. Likert questions provide respondents with a choice of five or more response types to allow individuals to express how much they agree or disagree with a particular statement. 
      3. Net Promoter Score® questions allow respondents to choose between a zero to ten rating in response to your question.  This type of question is often used to rate a customer experience or a level of satisfaction. 

  3. Click Add Question to add more questions.

  4. To change the order of the questions, click the Up or Down arrows to the right of the question.
    use the arrows to change the order of your questions

  5. Click Preview at the top of the page to see how your form will look on a computer or mobile device.
    click on the eye icon to preview the form

    1. You can submit a response to your form in the Preview mode to make sure everything is set up correctly.
  6. To change the theme click the color wheel at the top of the page and choose the theme. You can also upload your own photo to apply as the form background.
    click on the paint pallet icon to change the background color or theme of the form

To practice creating an Office 365 form, please click here. Do not share the Example Form.

How to Share a Form

  1. To share your form, click Share at the top of the page.
    share button will control who can view or edit the form

  2. First, choose who you would like to respond to the link.
    choose who you would like to complete the form

    1. If you choose Anyone with the link can respond, all submissions will be anonymous and anyone who receives the link will be able to respond. We recommend creating a question that asks for the respondent’s name/email if this information is important.
    2. If you choose Only people in my organization can respond, only users with a Missouri State email address can fill out the form. They will be prompted to login to Office 365 prior to viewing the form, and their names and email addresses will be recorded for you.
  3. Next, choose how you want to share your form.


    1. The first option is to copy a URL link that you can then paste into an email or on a website for respondents to access the form.
    2. The second option creates a scannable QR code that you can download and include on a number of documents or sites. Respondents would scan the QR code with an appropriate QR scanner application on their smartphones to access the form. 
    3. The third option produces an HTML embed code that you can copy and paste into an HTML editor, such as the one on Blackboard Learn’s text editor
    4. The final option opens the email application on your computer so you can send the form via email.
  4. If you want to share your form as a template for other to use, click Get a link to duplicate. You can then copy the link and share via email or place the link on a website; this does not allow others to see your form’s responses or edit your form.
    to share your form as a template click get duplicate link

  5. If you want to share and allow others to collaborate on your form click Get a link to view and edit. Choose the permission level for those accessing the link: either anyone with the link can view and edit your form or only those with a Missouri State email address. Copy the link and share it with your collaborators to allow them to view your form’s responses and edit the form.
    allow collaborators to edit the form

View Form Responses 

  1. To view responses, click the Responses tab at the top of your form. 
    click responses to view the form submissions

  2. Next to each question, you will see the number of responses and a chart of the response's breakdown.
  3. To view details for each question, click Details link to see more for each question such as the name of each responder and his or her answers for each question. 
  4. To check response data for each question, click View results to see individual details for each responder. 
  5. To analyze your form results in Excel, click the Open in Excel under the Responses tab.
    click the open in Excel to view form responses in a spreadsheet

How to Move a Form to a New Group

  1. First, login to the Office 365 Portal  
  2. Access Microsoft Forms, either on the main screen or in the waffle menu at the top left of the page.  
  3. Click the Forms icon to open the application. 
  4. From the landing page, click the elipses (...) in the top right corner of the form.


  5. Click the Move button from the menu.  


  6. Choose a destination and click Move.


  7. To locate your form click Group forms from the top navigation.


  8. Click on the down arrow next to Recent group forms


  9. Choose the group from the list to access the form. 

Access Microsoft Form from an Excel File 

  1. Locate the Form's Excel file from OneDrive for Business
  2. Click the file to open. 
  3. Select Insert from the ribbon menu. 
  4. Click Forms icon from the menu


  5. Click on the down arrow and choose Edit Form from the list. 



For questions or comments, contact the Computer Services Help Desk
HelpDesk@MissouriState.edu
417-836-5891