Skip to end of metadata
Go to start of metadata

Introduction

The purpose of the Projected Course Offerings Administration Experts site is to guide you through the process of entering projected course offering (PCO) information into the PCO system. There will be a separate Experts site created for PCO system viewing instruction (under development). The PCO system will display course periodicity (when a course is offered) and modality (how a course is offered) for the three years following the most current publically accessible course schedule. The system is designed for planning purposes. It is understandable that a circumstance may change where you have to make a change when the class schedule is built that is different than what was originally projected. When viewers use the site, they will see a message that contains the following disclaimer:

Accessing the Projected Course Offering (PCO) System

To access the PCO system, go to My Missouri State>Teaching & Advising tab>Faculty Services channel>Resources section>Projected Course Offerings Administration link. Access to this system is limited to authorized departmental users. In the short term, the PCO system will require an additional sign on even though the user is already signed in to My Missouri State. This will be changed in the future.

Projected Course Offerings Main Menu Options

Under the Projected Course Offerings heading, there is a maroon menu bar. The following options are available:

Menu Option
Where It Goes
SearchThis takes the user to the PCO search menu available to the public.
AdministrationThis takes the user to the PCO administration screen.
Class Schedule SearchThis takes the user to the University's class schedule search tool.
Search HelpThis takes the user to the University's Projected Course Offerings Viewers Experts site.
Administration HelpThis takes the user to the University's Projected Course Offerings Administration Experts site.

Projected Course Offerings Semesters Publicly Displayed

The Projected Course Offerings system is designed to show information for three years past the current publicly available class schedule. As the class schedule for a new semester is made publicly available, the projections for that semester will be removed from public view in the Projected Course Offerings system. This is intended to provide clear delineation between what is actually offered (currently available class schedule) and what is projected in future semesters where the class schedule is not available. The chart below provides an example of how this rotations works. A "Y" means the semester is available for public view on PCO. A "N" means the semester is not available for public view on PCO. New semesters will be made available for completion each November and this information will become publicly available in the Projected Course Offerings system each February.

Scenario
Spring 1
Summer 1
Fall 1
Spring 2
Summer 2 
Fall 2 
Spring 3 
Summer 3 
Fall 3 
Spring 4 
Summer 4 
Fall 4 
Spring 5 
Summer 5 
Fall 5 
Spring 1 class schedule becomes publicly available

N

YYYY N
Summer and Fall 1 class schedule becomes publicly availableNNNY N
Spring 2 class schedule becomes publicly availableNNNNY
Summer and Fall 2 class schedule becomes publicly availableN

Projected Course Offering Semesters Available for Processing

The opening for a semester to be reviewed in the Projected Course Offering system will be tied to class schedule building opening. When a semester is made available to departments to begin building classes, the corresponding semester for the calendar year three years in the future will open in projected course offerings to be reviewed. Accordingly, when the class schedule building moves forward to the point the semester becomes publicly available for viewing, the corresponding semester three years in the future will open for viewing in the PCO system.

Semester open for class schedule building
Semester open for projected course offering building
Begin building in 
Publically viewable beginning
Summer/Fall 2015Summer/Fall 2018November 2014February 2015 
Spring 2016Spring 2019June 2015September 2015
Summer/Fall 2015Summer/Fall 2019November 2015February 2016 
Spring 2017Spring 2020 June 2016September 2016
Summer/Fall 2017Summer/Fall 2020 November 2016February 2017 
Spring 2018Spring 2021June 2017September 2017

Projected Course Offerings Settings

The settings box is where you select your department from the selection menu. You should only complete PCO course information entry for your assigned department.

There are a couple of additional selection options. One option is to synchronize parallel graduate/undergraduate courses. If this is checked and you make a change to course that has a parallel course, the PCO system will automatically synchronize the supplied information to the corresponding graduate/undergraduate course. If you wish to view the parallel graduate/undergraduate courses for your department, they can be found at https://mis.missouristate.edu/Student/ParallelCourses. They are searchable by course prefix.

As information is entered, the periodicity and modality coding is shown in the chart with letter abbreviations. If you check "Show pop-up descriptions," you can see a full descriptive label of the abbreviation by moving your pointer over the abbreviation. For "off campus", the full descriptive label will include the specific off-campus location.

Letter Abbreviation
What It Means
ArrArranged
DDay
EEvening
iCiCourse
NONot Offered 
OCOff Campus
OnOnline
WkdWeekend 

NOTE-You will notice that "Blended" (seated plus online) courses are not listed as an option. Since these courses have a seated component, you should list blended courses under the option (e.g. Day, Evening) that best fits the seated portion of the course.

In order to make a Settings change, you must select from the drop-down menu and check/uncheck boxes as applicable, and then click "Save Settings." After the settings change is recorded, the selected action will take effect.

There is an additional settings box further to the right that looks like the following:

There are several administrative functions that can be performed within this box. In the middle of the box, you will see a "Display Intersession Courses" checkbox. When you check this box, the view will change from the traditional semester to the corresponding intersession. You will see that the semester headings now have "-IS" after them. See the chart below for clarification on when these intersessions are offered. It matches the intersession assignment found in the undergraduate catalog, but is often confusing to students. To switch back to the traditional semester, simply uncheck the "Display Intersession Courses" checkbox.

Intersession Period Found On The Grid
Time of Year This Intersession Is Offered
Springearly January
Summerlate May/early June
Fallearly August

You may also copy information from one semester to another. At the top of the additional settings box, you will see a statement that begins with "Copy all." In the first drop-down menu, you select either "Regular" (traditional semester) or "Intersession" courses to determine which you wish to copy. Next, you select the semester you wish to copy from (e.g. spring 2015).  In the third drop-down menu, you select the semester you wish to copy to (e.g. spring 2016). Click the "Copy" button. When you do this, all course periodicity and modality information will be copied from one semester to the other. As an example, it may be helpful to copy one spring to the next spring if you know you are not making a lot of changes. After you copy to the new semester, you can still make changes to the new semester.

You may also click the "Expand All" button if you wish to open all of the courses on the page at one time. When you do so, you will receive a "Please Wait" message letting you know that this may take a few moments to process. Once it's done, you may proceed with making changes. It is important to know that as you save changes, any course expanded will be saved. Therefore, if you have many or all courses expanded, it will take a much longer time to process the save than if you choose to expand a limited number of courses.

You may also click the "Close All" button if you wish to close all of the individual course display information back to display mode.

This is also a print option that can be selected by clicking the "Print Grid" button.  This will print all of the basic display information from your department's administration page. When printed on a color printer, the fill color of the grid box will transfer to an equivalent cell color border.

PCO Administration Color Scheme Legend and Hierarchy

The PCO System contains a color coding scheme to assist you in quickly identifying periodicity and modality information. The following table provides a legend of the color scheme. It is listed in hierarchy order as some courses may meet the criteria of multiple color schemes. This color scheme will not be visible to PCO system viewers such as students and advisors.

 

Color
Meaning
Hierarchy Value
Additional Notes
RedCourse is not offered.1 
BlueCourse is an online and/or iCourse.2 
OrangeCourse is offered as an evening and/or weekend course.3

 

PurpleCourse is offered at an off-campus location.  
GreenCourse is offered as a traditional day course.  
YellowCourse is offered as an arranged course. This means the course is only arranged and meets none of the above criteria.

General Projected Course Offerings Administration Instructions

Grid Navigation

By default, the PCO grid will display the nine semesters available for public viewing. In the future once semesters begin to navigate off the display grid as those semesters become publically available in class schedule, you will be able to nativigate back to those semesters if you wish to view them as an administrator. To do so, you would use the arrows found just above the grid. The single arrow is designed to move you forward/back one semester while the double arrow is desgined to move you forward/back as far as the grid will allow in the cooresponding direction.

Individual Course Entry

To open an individual course for edit, click the "+" sign to the right of the course prefix and number. When you do so, it will open the range of semesters found on the grid view for that particular class.You will check the box to each periodicity or modality that is relevant to that course. You will notice that when you click the "off-campus" box, it will open the various off-campus locations that are available so that you can specify the specific location.

You will notice that there are "copy" and "paste" buttons just above the check boxes for each individual course/semester entry list.

This will allow you to copy a particular course's information from one semester to another. To do so, simple click "Copy" on the semester you wish to copy, and click "Paste" on the semester where you wish to paste the information.If you open two courses at the same time, you can copy periodicty and modality information from "course A" to "course B" as well. When copying from one semester to another, you will be warned if you are copying over existing data. It's important to pay attention to this warning as the copy will replace any previously entered data.

When you wish to save your changes, click the "Save" button found under any of the individual course titles along the left of the page. When you save, you will save changes not only for that course, but also for any other courses you have made changes to as well.  When the save is complete, it will display a grean "Saved" box (see below) underneath the "Save" button. After you exit out of a department page and come back (or refresh the page), it will show "Last Updated" information for the changed courses including the name of the user who made the change, the date of the change, and the time of the change. If you attempt to collapse a course (click on the minus button) that has been expanded and changed, you will get a warning about losing your changes if you do not save it first.

After the check boxes, you will also see a Course Notes section where you can supply additional information to students and advisors. When you enter note information, the viewer will see an  icon next to the course. The viewer can see the notes you have created either by moving their cursor over the icon or by clicking the icon. Some examples of where notes may be helpful could include the following:

  • A department knows they will offer the undergraduate portion of a parallel UG/GR course, but will only offer the graduate parallel if requested by a student.
  • The course is variable topic and you wish to let students know what topics you plan to offer. If you have a "topics rotation" each spring/summer/fall, you could list that as well.
  • You have a major requirement to take "a Basic Processses" class and you know you will offer one of the four course options that meet the requirement but don't know which one you will offer for sure. You could put periodicity and modality information on all four but add a note that clarifies that while all four may not be offered, at least one of the four will be.
  • Any other information you think would be relevant for the student to know when using this planning course tool.

To add a note, simply type it and save. To delete or modify a note, you simply reopen the course with the note, delete/modify the text in the note box, and save. 

Additional Projected Course Offering Administration Notes

By default, If you delete a course through the curricular process, the deleted course should disappear from Projected Course Offerings effective the first semester that the course was discontinued. However, if you have PCO information in the system for the course for in a semester after the effective deletion semester, the system will not remove the course from display until you mark all future semesters as "Not Offered."

 


For questions or comments, contact the Computer Services Help Desk
HelpDesk@MissouriState.edu
417-836-5891