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This page is no longer being updated. Please refer to the Knowledge Base to view the most updated information.

Annotations and redactions can be applied to a document at any stage - when scanned, while being indexed or after it has been stored in the BDMS application.  The ability to do annotations and redactions is not given to all users and can be managed differently for each BDMS application. 

  • Add an annotation or redaction by clicking on a annotation toolbar button and using the mouse to place the item on the document.
  • Use other toolbar buttons to change the details of the item prior to placing it on the document.
  • After being added to a document, the properties for any item can be changed by clicking once on the annotation/redaction, right-clicking and choosing Properties.
  • The annotations and redactions must be saved using the Save button on the toolbar.

If you have the ability to annotate and/or redact, the annotation toolbar will be visible and the buttons will appear in color:

Image

Button 

Comment 

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Select 

Allows selecting of individual annotations and redactions. 

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Text 

Enter a text box on the document.  Can be displayed as an icon. Font can be changed, including size, colors and bold/italic/etc. 

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Highlight 

Always highlights, event when redactions are turned on.  Color can be changed by selecting Color button. 

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Freehand 

Can be used for a redaction.  Color can be changed by selecting Color button. 

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Line 

Can be used for a redaction.  Color can be changed by selecting Color button. 

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Arrow 

Can be used for a redaction.  Color can be changed by selecting Color button. 

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Rectangle, Rounded Rectangle, 
Oval, Polyline, Polygon 

Can be used for a redaction.  Color can be changed by selecting Color button. 

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Eraser 

Remove any annotation or redaction by moving eraser over it. 

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Fill 

Turn on / off and use in conjunction with the shapes. 

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Redaction 

Turn on / off and use in conjunction with Freehand, Line, Arrow, and Shapes. 

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Default Annotation Group 

Not currently being used.  Allows different annotations and redactions to be seen by different groups of people. 

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Select All 

Selects all annotations and redactions so that other actions can be performed on them at once. 

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To Front 
To Back 

Allows layering of annotations and redactions and moving different layers to the front or back. 

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Show / Hide 

Turn annotations and redactions on and off. 

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Line Width 

Change the width of a line. Use in conjunction with Highlight, Freehand, Line, Arrow, and Shapes. 

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Color 

Change the color of objects. 

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Delete Item

Delete individual objects. 

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Save 

Save the annotations and redactions. 

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Cancel Changes 

Removes all annotations and redactions since the last time they were saved. 

Image Modified

Rubber Stamp 

Not currently being used.  Allows different stamps, such as signatures or seals, to be applied to documents. 

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